Wedding Coordinator

Enjoy your day without having to worry about a thing! We can guarantee that when you walk down the aisle on your wedding day you won’t be thinking about place settings, napkins and flowers. Our expert event team will ensure that you have the wedding of your dreams and that you and your family can remain hands off on the day so everyone can relax and enjoy the celebration!

When booking your wedding at Fortino Winery you will be assigned to a wedding specialist who will work with you from start to finish and act as your day of coordinator. Below are the services that our coordinators provide:

After Booking:

You become a part of the Fortino family! We will create a list of important dates for you pertaining to the wedding, including payments, food tastings, meetings, and more.

30 Days Before The Wedding:

You’ll have a scheduled meeting with your wedding coordinator to review every detail of your special day. Together, you’ll select the hors d’oeuvres, dinner menu, bar options, and linen colors. Following this, you’ll take a walkthrough of the venue, allowing you to visualize the setup and discuss your preferences for how everything should look. During this time, your coordinator will also present optional enhancements, such as a champagne wall, arbor draping, neon signs, and more.

After the meeting, your wedding coordinator will finalize all event documents and create a comprehensive schedule for the big day, ensuring every moment unfolds seamlessly.

Two Weeks Before The Wedding:

Your event coordinator will contact all of your vendors and create a plan for your wedding day, schedule delivery times, discuss timelines with both your DJ and photographer, and offer to give tours to all vendors who are interested.

• Set up the bridal suite
• Set up the tables, chairs, linens, flatware and stemware
• Set up and stock the bar
• Ensure that all vendors arrive and know where to set up
• If applicable, work with the events team to decorate the venue
• Bring champagne to the bridal suite
• Hand out corsages and bouquets
• Welcome and guide guests to their seats
• Ensure that the DJ, officiant and photographer are ready for the ceremony
• Line up the wedding party for the ceremony
• Guide the wedding party through the ceremony and cue the DJ for song changes
• Set up the bridal suite for a private champagne toast and appetizers for the bride and groom
• Guide the wedding party and family for photos
• Coordinate hor d’oeuvres during cocktail hour
• Coordinate the wedding parties’ grand entrance into the reception
• Coordinate the first dance, mother son, and father daughter dances
• Coordinate the food service selected by the bride and groom
• Pour champagne for the toast (if applicable)
• Coordinate dessert bar and cake cutting
• Coordinate send off (is applicable)